Finance

Overview

The Finance Department is responsible for all of the accounting and finance records for the City of La Vergne.

Responsibilities include:

• Accounts Payable
• Adjusting Journal Entries
• Bank Deposits
• General Ledger
• Investing Idle Financial Statements
• Investing Idle Funds
• Payroll

The City has an AA bond rating with Standard and Poors. The City Comprehensive Annual Financial Report (CAFR) has received the Government Finance Officers Association (GFOA) Certificate of Achievement for Excellence in Financial Reporting every year since 1994/1995.

Non-Profit Donations

The city is accepting applications from 501(c)3 groups for non-profit donations. If you would like the city to provide grant funding for your organization, you must submit your request no later than March 15, of each year. The request must contain the following for consideration by the Board of Mayor and Aldermen:

• A letter of request to the Board of Mayor and Aldermen containing information about what the funding will be used for and how much you are requesting.
• A copy of the 501(c)3 form or proof of 501(c)3 status of the organization.
• A copy of the latest audit report or current budget of the organization.

Purchasing

The City will promote an open and free market competition for the purpose of the public procurement of goods and services. The mission of the purchasing department is to get the most value for the tax dollar by the prudent spending of public funds coupled with prompt and effective services to users, departments, and vendors.

Accounts Payable 

The accounts payable specialist processes all check requests from vendors and invoices; and disburses checks weekly; upon approval by the appropriate supervisor. Purchases are based on rules provided by the State. A checks and balance system is in place in which the Mayor, one Alderman, and one person from Finance must sign each check.

All accounts are audited on an annual basis by an outside audit agency that is approved by the State.